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Document preparation is the process of preparing documents for image capture. Documents that are not properly prepared can damage expensive imaging equipment and can negatively affect the overall quality of images. Records that are scheduled to be imaged, whether scanned or microfilmed, should be transferred to the State Records Center (SRC) through the same process as records that are sent in for storage. However, special attention must be given to records that will be imaged. Document preparation may seem labor intensive but it will facilitate retrieval and help ensure the accuracy and quality of the final product.
Please contact us at 777-7826 if you have any questions about preparing records for transfer to the State Records Center or State Archives. Just ask to speak to someone from the State Imaging Center.
What do I need to do to prepare my records to be transferred to and scanned by the State Imaging Center? (See below)