News & Events

Upcoming programs and workshops sponsored by the Wyoming SHRAB:

• April 17, 2025, 11:30 am - 12:30 p.m., RAP Coffee Chat, Digital Records Management, virtual. April is Records and Information Management Month. There's no better way to celebrate this than learning quick tips on digital records management. Join Travis Pollock (Information Services Manager at the Wyoming State Library) and Carmen Clayton (supervisor of the Records Management Unit and State Imaging Center at the Wyoming State Archives) to learn best practices in file naming conventions, file folder structures, and much more! To join this virtual meeting, participants may join online by using the following link, https://meet.google.com/tna-yzyr-wmh, or they may call in using the following information, dial: ‪(US) +1 209-783-8512‬ PIN: ‪512 847 872‬#. This event is free and open to the public, allowing participants to ask questions. 

Recent programs and workshops sponsored by the Wyoming SHRAB:

RAP Coffee Chat: Social Media for Small Institutions (2025)

Date: September 26, 2024, 11:30 a.m. - 12:30 p.m. MT

RAP Coffee Chat: Advocacy in Action: A Small Museum's Guide to Data-driven Storytelling (2024)

Date: October 24, 2024, 11:30 a.m. - 12:30 p.m. MT

RAP Coffee Chat: Digitization and Oral History Toolkits (2024)

Date: September 26, 2024, 11:30 a.m. - 12:30 p.m. MT

RAP Coffee Chat: Introduction to the RAP with Q&A (2024)

Date: August 20, 2024, 11:30 a.m. - 12:30 p.m. MT

Photographic Identification and Care Workshop (2024)

Date: June 12 & 13, 2024, 1- 5 p.m. MT

Wyoming ARMA Spring Seminar (2024)

Date: Thursday, May 9, 2024, 8 a.m. - 5 p.m. MT

Something Strange in the Archives? Call the Roving Archivist! (2023)

Date: Tuesday, October 31, 2023, 12 p.m. - 1 p.m. MT

Photographic and Audiovisual Materials: The Basics, From Identification to Care and Preservation (2023)

Date: Thursday, June 22, 2023, 9 a.m. - 4 p.m. MT

A Tale of Two Archives: Digital Records Management in Oregon and Wyoming (2023)

Date:  Tuesday, May 23 & Thursday, May 25, 2023, 2 pm. - 5 p.m. MT

Wyoming Chapter of ARMA Spring Seminar: Each Information Management Professional Will Lead In The Future (2023)

Date:  Tuesday, May 2, 2023, 8 am. - 5 p.m. MT

Archives 101 and Digitization 101 (2022)

Date:  June 21-22, 2022

Grant Writing for Every Occasion (2022)

Date:  May 4-5, 2022

Workshop on Data Management and Preservation

Date:  June 1, 2018

ArchivesSpace Introduction

Date: May 4, 2018

A Tale of Two Archives: Digital Records Management in Oregon and Wyoming (2023)

In celebration of the 10th anniversary of the Wyoming State Archives digital archives program, Wyoming is collaborating with the Oregon State Archives to bring you a digital records management workshop with presenters from both institutions with a special presentation from Alejandra Robinson, WY SHRAB member and Public Relations Director and Archives Manager for the Eastern Shoshone Tribe, on considerations for working with tribal nations records. This workshop is supported by WY SHRAB with funding from the NHPRC. 

The recorded sessions playlist is available at: https://www.youtube.com/playlist?list=PLIo5xJ8J58Pvrt_El5Wk5CcNRw7kH_sLR.

• Session 1: Records Management Overview, Presented by Wyoming State Archives Supervisor of the Records Management Unit Carmen Clayton and Records Analyst Stephanie Gertken. This introductory session will discuss the principles, benefits, and importance of records management.

• Session 2: Records Management for Tribal Governments, Presented by Alejandra Robinson, WY SHRAB member and Public Relations Director and Archives Manager for the Eastern Shoshone Tribe. This short session will discuss special considerations for working with and managing tribal government records.

• Session 3: Public Records Requests, Presented by Wyoming State Archives Records Analyst Stephanie Gertken. Public records requests can be overwhelming. This session will provide you with guidance on how to get started including first-hand experience explaining what is involved in responding to public records requests and discussion of how this is related to state statutes and laws.

• Session 4: Digital Preservation, Presented by Wyoming State Archives Digital Archivist Cindy Brown and State Archivist Sara Davis. With more and more records being created in a digital environment and new norms for providing access, this session will guide participants on the basics of caring for and ensuring long-term access of born-digital and digitized records. The session will include information about sustainable file formats, backup strategies, and more. 

• ​Session 5: Email Management, Presented by Oregon State Archives State Records Manager Kristofer Stenson. This hour-long session is devoted to email management, including strategies and solutions for long-term preservation and access.

• Session 6: Case Studies in Records Management, Presented by Oregon State Archives ORMS (Oregon Records Management Solution) Program Administrator Matt Brown. You've taken the time to learn the theory behind records management and digital preservation, but not sure how to implement it in your office. This session will explore different implementations of digital records management solutions and answer real-world digital records management questions.

• Session 7: Tools and Resources for Records Management, Presented by representatives from the Oregon State Archives and Wyoming State Archives. This session will provide participants with more tools and resources to get started on managing their paper and digital records. 

Archives 101 and Digitization 101 (2022)

This workshop focuses on the basics of caring for archival collections and increasing access through digitization. 

• ​​Archives 101: Introduction to Basic Archival Principles and Practices

  “Archives 101” focuses on archival best practices. The workshop is geared towards those working in smaller archival repositories and those who may not have had formal archival training. Learning Objectives:

  • ​​What is an archival collection

  • Basic archival principles

  • Levels of arrangement and description

  • Basics of archival access and preservation

• ​Share Your Story: A Toolkit for Creating Digital Collections

  Digitization is not simply making a digital copy of an object. It is a process of collecting, reformatting, cataloging, storing, and sharing digital objects. With this workshop, you will learn the fundamentals of each area of the digitization workflow: selection, digital capture, description, and sharing, and leave with a toolkit to get you started on your digitization journey. This workshop is for those who are new to digital collections.  Learning Objectives:

  • Framework for selecting items and copyright considerations

  • Basics of digital capture for preservation and access 

  • Metadata description for historic collections

  • How to share your collection with your community near and far

To access the presentation slides from this workshop, see below. 

This workshop is a partnership with the Wyoming State Historical Records Advisory Board (WY SHRAB), Colorado State Library, Wyoming State Library, and the Wyoming State Archives. This workshop is supported in part by an award from the WY SHRAB, through funding from the National Historical Publications and Records Commission (NHPRC), and the National Archives and Records Administration. The WY SHRAB program is administered by the Wyoming State Archives, which is part of the Department of State Parks and Cultural Resources.

Grant Writing for Every Ocassion (2022)

This workshop will help you master the logic and preparation needed for success. Learn tips, tricks, and pitfalls of grant writing, plus where to find help. We’ll discuss the elements of a proposal and how to develop, prepare, and present a compelling case that will make funders sit up and take notice. 

The recorded sessions playlist is available at: https://youtube.com/playlist?list=PLxx4XVqV5ojOyuNOZ9nNi6XJutHJdroQu.

• Session 1: Getting started 
  First steps, finding funders, proposal components
• Session 2: What’s the problem? And who are you? 
  Beneficiary need and organizational credibility
• Session 3: What will you do about it?
  Objectives, methods, evaluation
• Session 4: Money, money, money
• Budget, justification, sustainability
• Session 5: Wrapping it all up
  Summary, presentation, documentation, next steps
• Session 6: Conversation with Dan Stokes
  Identifying the appropriate federal grant program for your project and creating an application tailored to particular programs

This workshop is a partnership with the Wyoming State Historical Records Advisory Board (WY SHRAB), Wyoming State Library, and the Wyoming State Archives. This workshop is supported in part by an award from the WY SHRAB, through funding from the National Historical Publications and Records Commission (NHPRC), the National Archives and Records Administration. The WY SHRAB program is administered by the Wyoming State Archives, which is part of the Department of State Parks and Cultural Resources.

Preservation of Born-Digital Records, Basic Principles and Practices (2017) 

Records are "born digital" if they were created first online.  How should you go about saving those records?  Learn about this important topic from Tyler Cline, Digital Archivist at the University of North Carolina at Charlotte, and former Digital Archivist at the University of Wyoming's American Heritage Center. 

The archived version of this webinar is available at:  https://youtu.be/1IbJ9vz6JPo