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State of Wyoming

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High School Transcript or Graduation Verification

Use this form to send us your proof of ID and certification fee.  Transcripts and school records that contain grades or test scores are restricted to the student of record. Only the student of record and the school district of origin may request these records. 

Click on the orange icon below to download the form.

HS Transcript Request Form-2018 fillable
Size : 112.70 kb Format : PDF
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Looking for your GED certificate?  We have Coulter High School certificates only.  For all others, search for the information at: https://communitycolleges.wy.edu/high-school-equivalency/ or call the Community College Commission at 307-777-7763.

Use this form to send us your proof of ID.  Click on the orange icon below to download the form.

Immunization Record Request Form
Size : 501.66 kb Format : PDF
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First, we need you to find out the court docket number for your case.  Please contact the court where the case was filed to obtain docket numbers and to be sure the cases have been transferred to us.

  1. You can find up to date contact information for Wyoming courts on the Wyoming Supreme Court’s website. 
  2. Then contact us.

Visit our Vital Records website for information on which vital records we have, and what each type of record can tell you.

Did it happen in the last 50 years (or 100 years for births)?  If so, please contact Wyoming Department of Health Vital Statistics Services, instead.

See Copy Prices and Rules page.

You can request a copy of lots of items in our collection, including photographs, maps, and other historical documents in the State Archives.

Request a box or file from the state agency where I work, from the State Records Center

           Request these using the RIMS records management database.  Contact your analyst with questions or to set up a RIMS training session.

Request a records retention schedule

           You can look at these lists of state agency schedules or local government schedules on our website.  Feel free to call your analyst for further questions.

 

Contact us!

Use Fee Schedule

All prices are subject to change without notice.  For large projects, please contact us for pricing.  Pre-payment is required on all orders. Shipping is included in print orders. 

No use fees will be charged to any citizen, business, or government agency in the State of Wyoming. No use fees will be charged for any non-profit or educational uses. Other requests for use of photos within the collection will be handled on a case-by-case basis.

 

 

Commercial Use of Photographs

If you plan to use photographs from our collection for commercial publication, displays or online, we request that you sign a Photo Use Agreement (below), which will be drafted by the staff. A sample contract can be viewed below.

Payment of an additional commercial use fee will be charged to non-Wyoming residents and businesses requesting permission to use photos in our collection for commercial ventures. Please see below for a link to our Photograph Collection Use Fee Schedule. No use fee will be charged to any citizen, business or government agency in the State of Wyoming or for non-profit or educational uses.

Photographs are provided as taken by the photographer. We do not crop or alter images. Alteration of images by cropping, colorizing or digital manipulation is prohibited by our Photograph Use Agreement (below).


WSA Photo Use Agreement
Size : 47.06 kb Format : PDF
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Use Fees

The following use fees will be charged to out-of-state residents and businesses that request copies and that submit a Photograph Use Agreement to use one or more copies of photographs which are available from the collections of the Wyoming State Archives. Agreements cover one-time use only. Any subsequent use requires resubmission of an agreement and payment of additional fees. We request that any publication or display of photographs from our collection be accompanied by a line crediting the Wyoming State Archives. We also request a complimentary copy of any book, article, CD, etc. in which the photographs are used. All orders must be paid in advance. For complete information about our photograph use policy or the Photograph Use Agreement (above), please Ask An Archivist.

A. Use fee per photograph for T-shirts, postcards, mugs, and other accessories: - $125.00

B. Use fee per photograph for books, book jackets, posters, calendars, brochures:

  1. Less than 5,000 copies - $15.00
  2. 5,000 to 10,000 copies - $40.00
  3. 10,001 to 25,000 copies - $80.00
  4. More than 25,000 copies - $100.00

C. Use fee per photograph for serials (magazines, newspaper, etc.):

  1. Less than 50,000 copies - $20.00
  2. 50,000 to 100,000 copies - $40.00
  3. More than 100,000 copies - $100.00

D. Use fee per photograph for videotapes, videodisks, CD ROM, Internet or other software usage:

  1. Less than 5,000 copies - $25.00
  2. 5,000 or more copies - $75.00

E. Use fee per photograph for a commercial motion picture or television production: - $100.00

F. Use fee per photograph for advertising use: - $100.00

G. Use fee per photograph for commercial decorative display (restaurants, offices and stores): - $25.00

 

Commercial Use of Photographs

 

commercialUseOfPhotographsClick to view image in Archives Photo Database!

If you plan to use photographs from our collection for commercial publication, displays or online, we ask you to sign a Photograph Use Agreement [PDF Document] .

Payment of an additional commercial use fee (see Use Fee Schedule on left menu) will be charged to for-profit entities outside of Wyoming requesting permission to use photos in our collection for commercial ventures. Please see left menu for our Photograph Collection Use Fee Schedule. No use fee will be charged to any citizen, business or government agency in the State of Wyoming or for non-profit or educational uses.

Photographs are provided as found in the collection. Though we do make minor adjustments to image density and correct some dust spots, we do not crop or otherwise alter images. Alteration of images by cropping, colorizing or significant digital manipulation that does not reflect the photographer’s original intent is discouraged by our Photograph Use Agreement.

 

Also see the Use Fee Schedule and Copy Prices and Rules sections in the left menu.

WSA Photo Use Agreement
Size : 47.06 kb Format : PDF
PREVIEW FILE

Purchasing Scans of Photos

Scans of most of the photographs in the collection may be purchased.

purchasePrints2
purchasePrints1

Explore the Archives Photo Database

  • Use the Photo Request Form (below) to request copies.
  • Submit your request by email, fax or mail to:

Wyoming State Archives
Barrett Building
2301 Central Avenue
Cheyenne, WY 82009

This email address is being protected from spambots. You need JavaScript enabled to view it.

Fax 307-777-7044

  • Payment:
    • Checks payable to the Wyoming State Archives.
    • Visa or MasterCard. If you choose to use a Visa or MasterCard, please call us at 307-777-7826 and provide the credit card number, expiration date, CVV code on back, and full name on the card.
  • Upon receipt of payment and completed Photograph Use Agreement (see below - if applicable) we will begin processing your order.

 

Orders are usually ready in two to three weeks. Scanning orders will be emailed.

      Click on the orange icons below to download the forms:

Photo Request Form
Size : 196.52 kb Format : PDF
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WSA Photo Use Agreement
Size : 47.06 kb Format : PDF
PREVIEW FILE

High Resolution Scans $8.00

 

How long does it take to process an order?

  • Orders are usually available within 2-3 weeks.
     

Can orders be expedited?

  • No, but we make an effort to accommodate requests for expedited orders as staffing allows, but may not be able to quickly turn around large orders. 
     

When do I need a Use Agreement?

  • If you plan to publish the image, use it in a presentation or exhibit, or display it in a public space, we request that you fill out a Use Agreement (below).
     
  • If I fill out a Use Agreement, will I also be charged a use fee?
    • Sometimes. We waive use fees for any citizen, business or government agency in the State of Wyoming or for out-of-state non-profit or educational uses. For more information about use fees, please see our Commercial Use page.
       

WSA Photo Use Agreement
Size : 47.06 kb Format : PDF
PREVIEW FILE

What is the highest resolution available for photograph scans?

  • Our master scans are 600 dpi Tiffs at the original photograph size. This means most are over 4000 x 5000 pixels. Requests for larger files will be considered on a case by case basis and may take longer to process.
     
  • Black and white images are scanned as 8-bit grayscale. This includes images that were originally black and white but have yellowed or discolored over time. Colored images are 24-bit RGB color.
     

What file types are available for scans?

  • Jpeg and Tiff
     

How will my scans be emailed to me?

  • We will send you a link using Google Drive. The files may be viewed and downloaded from there, even if you do not have a Gmail account. These links are best accessed using the Chrome browser. Please let us know if you have troubles accessing the files.
     

Do you crop the images to fit the paper size?

  • No. The images are fit to the largest dimension of the paper. Please contact us for pricing on panoramic views.

 

 

Copy Prices and Rules

 

copyPricesandRulesClick the image to view the picture in the Luna Database

 

The Wyoming State Archives is pleased to provide reproductions of our textual, visual, and audio materials, when such reproductions will not damage the original, or violate copyright or state statute.  These prices apply for the general public and government agencies. 

 

You may use your camera to photograph our unrestricted items.

Users are also encouraged to make use of our self-service scan to PDF option, downloading onto their own USB drives. 

 

Services

Fee

 

Photocopies

All photocopying is subject to approval, based upon preservation and copyright compliance.

11" x 17" and smaller $.50.

Larger than 11" x 17". Black and white: $5. Color: $10

Self-service copies, including microfilm reader/printer copies

Self-service scans

$.25

 

No charge

 

Digital scans by staff

Photograph

$8

Document (non-photos smaller than 11”x17”)

$.25

Map (originals over 11”x17”)

$1

 

Photographic prints

5x7

$8

8x10

$10

11x14

$14

16x20

$25

20x24

$40

 

Oversized photographic prints

On 40” wide paper

Up to 25” in length

$50

26” to 35” in length

$60

35” to 45” in length

$75

45” to 55” in length

$100

Audio and video duplication

Please ask staff

 

Student fees

Photocopies $.10; photographs $1 per scan (no discounts on other reproductions)

Microfilm duplicates

$28 per roll, plus shipping

High school transcripts

$4

Certifications

$3 per record or case file

Exemplifications

$5 per record or case file

Orders are processed in the order in which they were received. Please allow 10 business days for scanning orders, and up to 30 days for print orders. Please contact the Wyoming State Archives for details regarding large orders which may take an extended period to fill.  Please use our Photo Request Form (below).

Photo Request Form
Size : 196.52 kb Format : PDF
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Scanned orders filled by staff are sent via Google Drive. 

 

Commercial use of photographs also requires the payment of a commercial use fee.  See the Commercial Use Fee Schedule for specific information.  There is no fee for non-commercial use.  However, for all uses, an Application for Permission to Publish is required. 

 

Publishing or reproducing photographs requires a digital scan request and the submission of a Use Agreement, along with any associated fees. 

WSA Photo Use Agreement
Size : 47.06 kb Format : PDF
PREVIEW FILE